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Terms and conditions

Worldwide Biography Conference

Terms and Conditions

By completing your online registration to participate in a conference you automatically confirm that you have read, understood and agree to the Terms and Conditions laid out in this document so entitled as posted on this website.

Nomenclature

The term “organising coordination” is used here to refer to all colleagues who at any time have carried, are carrying or will carry out planning, preparation, administration, organisation, coordination in the name of the “Worldwide Biography Conference”.

The term “conference” is used here to refer to the organising coordination and participants of any conference including all pre‑conference and post conference activities carried out in the name of the Worldwide Biography Conference.

Individual Participation

You work professionally with biographical development based on spiritual science. You are willing to participate in and contribute to a conference programme and communal processes designed to facilitate collegial sharing of professional experience, research and development.

You accept full responsibility for your personal psychic and physical well-being and for informing the organising coordination about any relevant medical issues. By completing your registration to participate in a conference you automatically confirm your unconditional agreement to relieve without exception all persons involved with the organising coordination of a conference from all liabilities arising in any way connected to your participation before, during and after a conference programme.

Individual participation requires that you are personally and solely responsible for completing your registration. It is not permissible that another person, an organisation or an institution enact a registration on your behalf.

Languages and Interpreting

You understand that conference plenary sessions are formally conducted in English and German languages only. During conference plenary sessions a professional standard of simultaneous interpreting of English and German in both directions via amplified multi-channel wireless audio transmission is provided. Participating colleagues who offer “whisper interpreting” may use plenum technical facilities at the discretion of the organising coordination.

A group of participating colleagues may bring a professional interpreter at their own expense strictly by prior arrangement with the organising coordination. In all other respects participants are solely responsible for arranging “whisper interpreting” in any and all working groups, in all other non-plenary sessions and also for any other languages in plenary sessions. To the best of its ability the organising coordination gathers information about, and mediates contact to, possible “whisper interpreting” groups for other languages.

Financial Contribution

You can only participate in a conference by registering online and completing online payment of your chosen  financial contribution to the costs of a current conference. The organising coordination cannot modify or waive currently published contributions or in any other way provide or mediate sponsorship, bursaries and the like. Colleagues are encouraged to network locally and regionally in the context of establishing professional continuity and solidarity; for example, to source professional funding and sponsorship, as well as to evaluate the individual merit of conference participation in alignment with the needs and possibilities of local and regional professional associations and communities.

You understand that the organising coordination of a conference set the amount of Basic, Standard and Solidarity financial contributions based on a budget entirely according to its sole discretion. The budget is always determined by the unique circumstances of the venue, its location and the timing. The Standard contribution is calculated to cover real costs based on a minimum number of participants, whilst the Basic contribution is offered as a gesture of good will to colleagues who conscientiously choose a discount and the Solidarity contribution is proposed as an opportunity for colleagues to conscientiously support the intention of the Basic contribution by way of a gift.

You understand that organisational coordination of a conference is a service of professional colleagues who are entitled to receive compensation for all material and administrative expenses incident to their services. Furthermore, you understand that the organising coordination of a conference also budgets in such a way as to uphold, maintain and promote the integrity, continuity and evolution of the Worldwide Biography Conference community past, present and future.

Communal Commitment

By completing your registration to participate in a conference you make a commitment to support the organising coordination of a conference and to promote the networking of the conference community. You can withdraw your participation in a conference via email at any time.

A withdrawal of your registration before midnight on the thirty-first day before midnight on the day before a conference begins you receive a reimbursement of your contribution less fifty euros to cover costs of administration.

A withdrawal of your registration before midnight on the twenty-first  day before midnight on the day before a conference begins you receive a reimbursement of two thirds of your contribution.

A withdrawal of your registration before midnight on the eleventh day before midnight on the day before a conference begins you receive a reimbursement of one third of your contribution.

A withdrawal of your registration after midnight of the eleventh day before midnight on the day before a conference begins results in complete forfeiture of your contribution.

If at any time you communicate via email your intention to transfer your commitment to participate in a conference to an as yet to that date unregistered colleague, once the colleague named by you has completed full registration you will receive a reimbursement of your contribution less fifty euros to cover costs of administration.

The organisational coordination of a conference evaluates each withdrawal of a registration individually and may modify individual reimbursements entirely according to its discretion taking into account both the circumstances of a conference as well as of a withdrawal. All reimbursements are carried out in the most cost effective way entirely at the sole discretion of the organisational coordination of a conference.

The organisational coordination of a conference reserves the right to annul any registration at any time entirely according to its sole discretion without obligation to justify or otherwise provide any reason for doing so. In the unlikely event that this would be necessary the organisational coordination of a conference will liaise directly with the person responsible for having made the registration and in such a case will make a full refund of the payment made at the time of registration excluding any third party fees or charges levied in the course of carrying out the reimbursement.

Professional Profile

By completing your registration to participate in a conference you automatically agree that the organising coordination can share all or any part of your professional profile publically online at any time and also in printed form with colleagues currently participating a conference. Your personal and professional data are at all times secured according to European guidelines for data protection.

At any time by writing an email you can request deletion of your personal and professional data held by any website or database being administrated in the name of the Worldwide Biography Conference. By completing your registration to participate in a conference you automatically confirm that you have read, understood and agree to the terms of the Privacy Policy declaration posted on this website.
 

These terms and conditions are subject to alteration at any time. Any such alterations first become immediately effective after midnight of the day during which they are posted on on this website.

You are heartily invited to submit by email your observations, comments, suggestions and recommendations concerning the formulation of these Terms and Conditions. These will be referred to, evaluated and instrumentalised entirely according to the sole discretion of the organising coordination of a conference in consultation with trustees currently responsible for upholding, maintaining and promoting and securing the integrity, continuity and development of the Worldwide Biography Conference community past, present and future.